Before turning the lights on in your print shop, necessary business licenses and business permits are needed. Find out what you need in order to start a print business.
Chapter 5: Of Licenses & Permits
For any business to be able to operate, you will need to apply for all the necessary permits and licenses. The procedures vary depending on whether youʼre applying to be a sole proprietor, a partnership, or something else.
Here are some key benefits and drawbacks that we could take away from each type of business that you can plan to take on.
If itʼs only you working on the business, then starting off as a sole proprietor is the best way to take off. Itʼs fairly easy and inexpensive to start as one.
However, if you have one or more business partners, then an LLC makes more sense while being taxed as either a partnership or an S corporation. On the other hand, If you plan to start up with your spouse, your business can be run as a sole proprietorship under an IRS exemption.
Other Requirements
There are also licenses, permits, and other requirements you will need before your business can start operations. What youʼll need to apply for can vary depending on the state where youʼre setting up your business, your revenue, and the products and services you provide.
For example, like Ameekaʼs Print Shop which is hypothetically based in Alpine, New Jersey, she will need to navigate a variety of local laws, licenses, and permits.
Trade Name Registration
If you are operating under a name different from your own, you may need to register a trade name or "Doing Business As" (DBA) with the state.
Business Registration
This gives your business legal permission to conduct business in your city and state, which the local or state government grants.
This is a common requirement across various cities and you should check with your local government offices for specific requirements.
The necessity and type of general business license can vary greatly depending on local laws. Some areas may require every business to have one, while others may not.
This could include zoning ordinances, building codes, and various local permits.
PRO TIP: It is essential that you find out your local law requirements and
permits needed before you jump start your print shop. Do an in depth research
regarding this registration process based on where you plan to run your
business.
Apparel Industry Registration
In the United States, "Apparel Industry Registration" typically refers to specific registration requirements imposed on businesses operating within the apparel industry, particularly in certain states.
This registration is aimed at ensuring compliance with labor laws, fair labor practices, and sometimes environmental regulations.
This type of registration is especially prevalent in states with a significant presence of garment manufacturing and textile industries. It's important for businesses in the apparel sector to be aware of these requirements and comply with them to operate legally.
Your local laws will have different fees charged.
Employer Identification Number (EIN)
Generally, youʼll need an EIN for various permits, including a Garment/Apparel Certificate, especially if you operate as a corporation or partnership, or have employees.
This unique nine-digit number identifies you to the IRS and is needed for various tax-related matters, such as tax returns.
NOTE: Sole proprietors usually use their Social Security number, but small
businesses are recommended to get an Employer Identification Number (EIN)
Sales Tax Permit
If you plan to sell taxable goods like apparel, you will likely need a sellerʼs permit. This allows you to buy raw materials without paying sales tax and to collect sales tax on goods sold to customers.
In the United States, the cost and requirements for obtaining a seller's permit vary by state. While most states offer a seller's permit for free, some states do charge a registration fee. This fee typically ranges between $5 and $100.
Some states may require a security deposit when applying for a seller's permit. The rules and fees can also differ for remote sellers, depending on the state's specific regulations.
Zoning & Building Permits
Ensure that your business location is zoned for commercial use and specifically for a print shop. This may involve obtaining a zoning permit from the local planning or zoning board.
A zoning permit is needed if you plan on making modifications/renovations to your shopʼs premises or even constructing a whole new building.
If your business involves any construction, renovation, or significant changes to a physical location, you may need building permits.
Additionally, ensuring your business site is compliant with the Americans with Disabilities Act (ADA) is both a federal and state requirement.
Environmental Permits
Depending on your business operations, you may need to meet state requirements for air pollution control and land use, especially if your printing process involves chemicals or materials that could impact the environment.
As youʼll be handling various substances with your printing - from plastisol inks to various emulsions - you need the relevant health and environmental permits to safely remove these dangerous chemicals as you cannot simply discard them in your recycle bins.
This license will ensure that your follow the laws of chemical use and adhere to environmental compliance.
Health & Safety Permits
If your printing services include using materials or equipment that fall under health and safety regulations like large industrial printers or certain chemical processes, you might need to comply with specific occupational safety standards and obtain the necessary permits.
Professional and Trade Licenses
If your printing services include using materials or equipment that fall under health and safety regulations like large industrial printers or certain chemical
processes, you might need to comply with specific occupational safety standards and obtain the necessary permits.
Printing of Regulated Materials
If your business involves printing materials that are regulated by law, such as lottery tickets, official government documents, or pharmaceutical labels, you may need a special license.
These types of prints often require adherence to strict security and legal standards.
Food Packaging Printing
Printing for food packaging can require compliance with food safety regulations, including possibly obtaining specific certifications or licenses.
This is because the inks and processes used must be safe for potential contact with food.
Secure Document Printing
Printing services that deal with secure or confidential documents, such as financial statements, personal records, or secure tickets, may require additional certifications or licenses to ensure the integrity and security of the documents.
Digital Printing and Intellectual Property
If you are offering digital printing services that include reproducing copyrighted material, you need to be aware of intellectual property laws and may require permissions or licenses to reproduce certain works legally.
Special Materials Printing
Printing on special materials like fabrics or metals might require specific technical expertise and certifications, especially if these products are used in regulated industries like automotive or aerospace.
Consult with local regulatory bodies, industry associations, or legal professionals to understand the specific licensing requirements for your specialised printing services.
Fire Department Operational Permit
You need to acquire this permit from your local fire department. They will conduct a safety inspection to ensure your business premises are safe before issuing you a permit. They may also enquire about the following:
The nature of your business
If customers will visit your business premises
If there are plans for remodeling or installing certain features or systems
If your business involves certain items or processes that may be a fire hazard
Home Occupation Permit
If you are planning to operate your print shop from the comfort of your own home, then you must apply for this permit.
This may be needed before applying for a business license. Requirements may vary from state to state, so make sure you find out the details.
Remember, this is only just a general guide to what licenses and permits are needed for your print shop. The specifics can vary greatly based on your business model and location within the United States. It's always a good practice to consult with a legal expert or a local government official to get detailed and precise information. For further information, you can refer to your local government websites for assistance in navigating these processes.
